Text Analysis Tools

Analyze your text files to identify sentiment, brands, topics and trends with Speak Ai's text analysis tools.

With the large amounts of text data that businesses process every day, many companies are sitting on large untapped goldmines in the form of unstructured text documents. Using text analysis to break these massive amounts of data into sentences, phrases, keywords and sentiment, can allow you to better understand trends and topics present across all your files - regardless of the source. 

You can try out Speak Ai's Named Entity Recognition and Sentiment Analysis below. These are just samples of the type of analysis our platform can help you with, though you can explore the system and analyze multiple files at once with our 7-day trial.

Try Speak free for 7 days, no credit card required

Named Entity Recognition

Sentiment Analysis

Named Entity Recognition

Sentiment Analysis

Try Speak free for 7 days, no credit card required

Free Text Analysis Tools Value Proposition

Whether you are trying to do text sentiment analysis online, find the best free text mining software or perform data mining on unstructured text data, we believe Speak is a great option to start your journey.

The best text analytics tools are simple to use and enable you to do text analysis with having to do a text mining software free download. 

Try a demo of our text mining software right on page to see what kind of output you can expect when analyzing unstructured text data! 

What is the difference between text analysis, text mining and text analytics?

To start off, there is no difference between text mining and text analysis which are often used interchangeably to talk about the process of grabbing data through statistical pattern learning. As a result, you can use either to talk about this process, but we'll be using text analysis for our explanations. 

Now, when it comes to text analysis vs text analytics  the main difference is that text analysis refers to qualitative results while text analytics is the process of identifying trends and stats - aka quantitative results from your text data. 

When it comes to machine learning, software that identifies important information within your data such as names, sentiment and brands are conducting text analysis while software that identifies patterns and trends related to the text data are conducting text analytics. 

Tl;dr Text analysis = decoding human language; Text analytics = finding patterns and trends that are statistically significant

Why you should integrate text analysis into your workflow?

The power of machine learning and AI is the ability to compile and analyze massive amounts of data in a fraction of the time that's possible for a human. 

As a result, you are able to experiment and uncover important insights at a much quicker rate which comes with a large number of benefits. 

Using AI for text analysis is scalable

Using an AI text analysis tool allows you to greatly increase the amount of information capture and analysis that can be done to speed up insight extraction. With many systems this is purely limited to parsing through text documents such as emails, customer chats, support tickets and surveys to name a few. However, with the Speak platform, you are able to analyze your text data across audio, video and text files due to our in-built transcription and deep search.  

Create custom data sets and analysis

If you work with industry-specific vocabulary or are looking to identify uncommon terms or topics, it's easy to set up our system to do that for you. Simply create custom categories and populate them with the terms you would be looking to identify, and our system will do the rest across all your media files. 

Easily identify key information and repurpose captured content

Finding important information across your media files is made easy with a good text analysis tool. This allows businesses or creators to use their media library as an idea safe, with the ability to resurface and repurpose previously captured information. 

What are some use cases of text analysis and natural language processing (NLP)?

Adding text analysis and NLP to your technology stack can be an incredible boost to the business intelligence and data analysis work done for your business. Whether it's through APIs or a user-friendly software, it's possible to build out applications of this across many different industries including research, healthcare, filmmaking, retail and SAAS to name a few. 

Some examples of text analysis being applied include: 

Conducting qualitative research

Qualitative researchers can use text analysis to identify important keywords, topics and trends based on their interviews. With line-by-line sentiment analysis as well, it's possible to code every project accordingly and end up with a final result that is easy to extract insights from.

Voice of customer

Identifying how customers feel about your product as well as gaining a deeper understanding of how they interact with your support team is an integral business function. With customer success growing as its own discipline, practitioners are looking for ways to better understand all the language data that their teams have to work with. 

Knowledge management

An uncommon but equally important use case of text analysis and NLP can be for knowledge management and recall. This is particularly true among organizations or individuals who parse through hundreds of hours of transcripts, interviews and other language data to find relevant information. With a system like Speak, you can easily find mentions of topics and keywords as well as the specific parts of different files that they appear in. This is all achieved through text analysis and NLP, with a bit of engineering magic to boot. 

How To Use Speak For Text Analysis

Step 1: Create Your Speak Account

To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!

Get a 7-day trial with 2 hours of free English audio and video transcription included when you sign up for Speak.

To sign up for Speak and start using Speak Magic Prompts, visit the Speak app register page here.

Step 2: Upload Your Text Analysis

We typically recommend MP4s for video or MP3s for audio.

In Speak, you can seamlessly upload, transcribe, and translate audio, video, and text files all at once! If you have video, you can use our AI video-to-text converter to convert video to text; if you have audio, you can use our AI audio-to-text converter to convert audio to text. You can also transcribe YouTube videos.

You can upload your file for transcription in several ways using Speak:

Accepted Audio File Types

  • MP3
  • M4A
  • WAV
  • OGG
  • WEBM
  • M4P

Accepted Video File Types

  • MP4
  • M4V
  • WMV
  • AVI
  • MOV
  • FLV

Accepted Text File Types

  • TXT
  • Word Doc
  • PDF

CSV Imports

You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.

With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Text Analysis.

Publicly Available URLs

You can also upload media to Speak through a publicly available URL.

As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.

YouTube URLs

Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).

Speak will automatically find the file, calculate the length, and import the video.

If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.

Speak Integrations

As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.

This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.

Step 3: Calculate and Pay the Total Automatically

Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 7-day trial - take advantage of it!).

If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.

Once you go over your 2 hours or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.

You can also add a balance or pay for uploads and analysis without a plan using your credit card.

Step 4: Wait for Speak to Analyze Your Text Analysis

If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete. That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.

If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.

Step 5: Visit Your File Or Folder

Speak is capable of analyzing both individual files and entire folders of data.

When you are viewing any individual file in Speak, all you have to do is click on the "Prompts" button.

If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.

You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software's easy editing functionality.

Step 6: Select Speak Magic Prompts To Analyze Your Data

What Are Magic Prompts?

Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as "generative AI".

These models have analyzed huge amounts of data from across the internet to gain an understanding of language.

With that understanding, these "large language models" are capable of performing mind-bending tasks!

With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.

Step 7: Select Your Assistant Type

To help you get better results from Speak Magic Prompts, Speak has introduced "Assistant Type".

These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.

To begin, we have included:

  • General
  • Researcher
  • Marketer

Choose the most relevant assistant type from the dropdown.

Step 8: Create Or Select Your Desired Prompt

Here are some examples prompts that you can apply to any file right now:

  • Create a SWOT Analysis
  • Give me the top action items
  • Create a bullet point list summary
  • Tell me the key issues that were left unresolved
  • Tell me what questions were asked
  • Create Your Own Custom Prompts

A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.

If you have your own prompts you want to create, select "Custom Prompt" from the dropdown and another text box will open where you can ask anything you want of your data!

Step 9: Review & Share Responses

Speak will generate a concise response for you in a text box below the prompt selection dropdown.

In this example, we ask to analyze all the Text Analysis in the folder at once for the top product dissatisfiers.

You can easily copy that response for your presentations, content, emails, team members and more!

Speak Magic Prompts As ChatGPT For Text Analysis Pricing

Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.

Right now, anyone in the 7-day trial of Speak gets 250,000 characters included in their account.

If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.

You can also upgrade the number of characters in your account if you already have a subscription.

Both options are available on the subscription page.

Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.

Completely Personalize Your Plan 📝

Here at Speak, we've made it incredibly easy to personalize your subscription.

Once you sign-up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.

No more rigid plans. Upgrade, downgrade or cancel at any time.

Claim Your Special Offer 🎁

When you subscribe, you will also get a free premium add-on for three months!

That means you save up to $50 USD per month and $150 USD in total.

Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:

  • Premium Export Options (Word, CSV & More)
  • Custom Categories & Insights
  • Bulk Editing & Data Organization
  • Recorder Customization (Branding, Input & More)
  • Media Player Customization
  • Shareable Media Libraries

We will put the add-on live in your account free of charge!

What are you waiting for?

Refer Others & Earn Real Money 💸

If you have friends, peers and followers interested in using our platform, you can earn real monthly money.

You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.

Use this link to become an official Speak affiliate.

Check Out Our Dedicated Resources📚

Book A Free Implementation Session 🤝

It would be an honour to personally jump on an introductory call with you to make sure you are set up for success.

Just use our Calendly link to find a time that works well for you. We look forward to meeting you!

Our customers love us

I had 10 one-hour interviews that I needed to transcribe and analyze. Speak helped with that process immensely. Wishing you all the luck. I seriously think you have a winning product here.
Karen Shulman Dupuis
Coach at Centre for Social Innovation
As a person who spends hours per day brainstorming out loud I never had the ability to make sense of all of my thoughts. Speak Ai had the ability to synthesize hours of audio into useful insights.
Justin Finkelstein
Justin Finkelstein
Citi Technology Innovation Center, Founding Member
“This is super cool. I can definitely see the value in what you have built. We look forward to continuing to work with you and accessing this powerful technology.”

Ashley Conyngham
Ashley Conyngham
Director, Marketing & Communications, LEDC

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