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Breakfast Meeting Agenda Template (Timed, 60 Minutes)

Use this breakfast meeting agenda for a short, focused morning meeting over food. It starts on time, gets to one decision by the halfway mark and lets everyone leave before the working day pulls them away.

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Breakfast meeting agenda: the template

Eight timed items for a one-hour morning meeting with four to twelve people. Each has an owner and an example entry to replace with your own.

Breakfast meeting agenda

Total time: 60 minutes

  • Meeting: [Breakfast meeting title]
  • Date and time: [Date, 7:30 to 8:30 am]
  • Venue: [Cafe, office kitchen or meeting room]
  • Host: [Name]
  • Facilitator: [Name]
  • Note taker: [Name]
  • Attendees: [Names and teams]
  • Food ordered: [Menu, dietary options, delivery time]
  1. 0:0010 min
    Arrival, food and coffee

    Open the doors early, put food out first and ask people to sit before the clock starts.

    ExamplePastries, fruit and a vegan option on the side table from 7:30.
    OwnerHost
  2. 0:105 min
    Welcome and goal for the hour

    State the one thing you want to leave with and the hard stop time.

    ExampleBy 8:30 we agree who owns each part of the spring campaign.
    OwnerHost
  3. 0:1510 min
    Quick wins since last time

    One sentence per person on something that went well this week. Keeps energy up.

    ExampleKofi: signed the new venue. Rae: webinar sign-ups reached 220.
    OwnerFacilitator
  4. 0:2515 min
    Main topic

    One topic only. Present it in three minutes, then take questions and options.

    ExampleChoose one of three launch dates and assign the content, design and outreach leads.
    OwnerFacilitator
  5. 0:4010 min
    Blockers and requests

    Each person states one thing that is stopping them and who can help.

    ExampleRae needs the final logo files. Kofi needs budget approval from finance.
    OwnerFacilitator
  6. 0:505 min
    Decisions and actions

    Read back the decision and each action with owner and due date.

    ExampleLaunch date 14 April. Rae owns outreach. Kofi owns venue contract.
    OwnerNote taker
  7. 0:555 min
    Close and next meeting

    Thank people, confirm the next date and say when the notes will arrive.

    ExampleNext breakfast on 21 March. Notes by 10 am today.
    OwnerHost

Action items

Task Owner Due
Send the logo files to Rae Design lead Tomorrow, 12 pm
Get budget approval for the venue contract Kofi [Date]
Send meeting notes and the launch date to attendees Note taker Same morning
Copy as textDownload .txtPrint or save as PDF

Copy-ready agenda text

Paste this into Google Docs, Word, Notion or an email. Replace anything in [brackets].

Copy the text
BREAKFAST MEETING AGENDA

Meeting: [Breakfast meeting title]
Date and time: [Date, 7:30 to 8:30 am]
Venue: [Cafe, office kitchen or meeting room]
Host: [Name]
Facilitator: [Name]
Note taker: [Name]
Attendees: [Names and teams]
Food ordered: [Menu, dietary options, delivery time]

TIMED AGENDA (60 minutes)

0:00  Arrival, food and coffee (10 min) | Owner: Host
      Open the doors early, put food out first and ask people to sit before the clock starts.
0:10  Welcome and goal for the hour (5 min) | Owner: Host
      State the one thing you want to leave with and the hard stop time.
0:15  Quick wins since last time (10 min) | Owner: Facilitator
      One sentence per person on something that went well this week. Keeps energy up.
0:25  Main topic (15 min) | Owner: Facilitator
      One topic only. Present it in three minutes, then take questions and options.
0:40  Blockers and requests (10 min) | Owner: Facilitator
      Each person states one thing that is stopping them and who can help.
0:50  Decisions and actions (5 min) | Owner: Note taker
      Read back the decision and each action with owner and due date.
0:55  Close and next meeting (5 min) | Owner: Host
      Thank people, confirm the next date and say when the notes will arrive.

ACTION ITEMS
Task | Owner | Due
[Task] | [Name] | [Date]

How to run this meeting

  1. Start on time and finish early

    Morning meetings only work if people can get to work after. Announce the hard stop, and aim to finish five minutes early.

  2. Choose food that does not slow the room

    Pick items people can eat with one hand, such as fruit, yoghurt and pastries, and ask about dietary needs in the invite. Skip anything that needs a knife and fork.

  3. Keep it to one decision

    A breakfast has about 30 minutes of real discussion. Pick the single decision that needs a group and handle everything else by message.

  4. Send notes before the first meeting of the day

    People forget breakfast conversations by 10 am. Send the decisions and actions the same morning while they are fresh.

Eat breakfast, skip the note taking

A one-hour meeting with food and coffee is hard to type through. Speak AI records the meeting and writes the notes, so everyone can stay in the conversation.

  • Record on Zoom, Google Meet or Microsoft Teams if some people are remote, or upload a room recording.
  • Get a transcript with speakers labelled, so each commitment has a name next to it.
  • Get an automatic summary of the decision and the discussion behind it.
  • Get action items with owners and dates to send before the working day begins.

See how the AI meeting assistant and the AI notetaker work, or start with a free account.

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Frequently asked questions

What should be on a morning meeting agenda?

A short welcome with the goal and end time, quick wins from the team, one main topic, blockers and requests, a read-back of decisions and actions, and the next meeting date. Keep it to one decision.

What are some good food ideas for a meeting breakfast?

Choose food people can eat while talking: fruit, yoghurt, pastries, bagels, egg wraps and coffee or tea. Offer vegetarian, vegan and gluten-free options, and have the food ready before the meeting starts.

How do you do an agenda for a meeting?

State the goal, list each item with a time, name who leads it and add the outcome you need from it. Share it before the meeting so people arrive ready, and make sure the times add up to the slot you have.

What is Robert's rule for a meeting agenda?

Robert's Rules of Order set a formal order: call to order, minutes, reports, old business, new business, then adjournment. It suits boards and committees. A breakfast meeting is usually informal and can use a shorter agenda.

How long should a breakfast meeting be?

Forty-five to sixty minutes. Start with 10 minutes for arrival and food, spend about 30 minutes on one main topic and decisions, and leave a few minutes to close so people reach their desks on time.

Related templates and tools

Dinner Meeting Agenda TemplateCoffee Meeting Agenda TemplateDaily Check In Meeting Agenda TemplateAll meeting templatesAI Meeting AssistantAI Notetaker

Run the breakfast meeting, then skip the notes

Book a demo to see Speak AI turn a recorded meeting into a summary and action items, or try it free on your next one.

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