Seminar Agenda Template With Timings and Example Entries

Copy-ready agenda text

Paste this into Google Docs, Word, Notion or an email. Replace anything in [brackets].

SEMINAR AGENDA

Seminar title: [Title and one-line description]
Date and time: [Date, start and end time]
Venue or link: [Room, address or webinar link]
Host: [Name]
Speakers: [Names and roles]
Moderator: [Name]
Expected attendance: [Number registered]
Materials: [Slides, handout, feedback form link]

TIMED AGENDA (120 minutes)

0:00  Registration and seating (15 min) | Owner: Event coordinator
      Check people in, hand out the printed agenda and the feedback card, and point late arrivals to reserved seats at the back.
0:15  Welcome and housekeeping (5 min) | Owner: Host
      State the topic, the finish time, where the exits and restrooms are, and how to ask a question during the session.
0:20  Keynote: the main talk (30 min) | Owner: Lead speaker
      One speaker, one argument. Ask for a short outline in advance so you can hold them to the slot.
0:50  Questions on the keynote (10 min) | Owner: Moderator
      Collect questions before and during the talk. Read the best three aloud and keep each answer under two minutes.
1:00  Break (10 min) | Owner: Event coordinator
      Announce the return time and reset the room. Use the break to collect cards and tell the second speaker the real time they have left.
1:10  Second session: case study or workshop segment (25 min) | Owner: Second speaker
      Give the audience something to do, such as a worked example, a short poll or a two-minute exercise in pairs.
1:35  Panel or open discussion (10 min) | Owner: Moderator
      Both speakers on stage. One prepared question from the moderator, then the floor. Cut it at the time limit.
1:45  Key takeaways (5 min) | Owner: Host
      Read out three points the audience should leave with. Say where the slides and recording will be posted.
1:50  Feedback and close (5 min) | Owner: Host
      Ask for the feedback form to be filled in before people leave. Thank the speakers by name and confirm the next seminar date.
1:55  Networking and follow-up sign-up (5 min) | Owner: Event coordinator
      Leave the room open for conversation. Have a clear way to join the mailing list or book a speaker follow-up.

ACTION ITEMS
Task | Owner | Due
[Task] | [Name] | [Date]

Keep a searchable record of every talk and question

A seminar produces more spoken content than anyone can note by hand. Speak AI joins your Zoom, Google Meet or Microsoft Teams session, or takes an uploaded recording, and turns it into a transcript and summary.

• Record the seminar online, or upload the audio or video from an in-person talk.
• Get a transcript with each speaker and the audience questions labelled, in 100+ languages.
• Get an automatic summary of the keynote, the case study and the key takeaways.
• Get action items, such as promised follow-up answers, listed with the person who owns them.

See how the 人工智能会议助手 和 人工智能笔记员 work, or start with a free account.

Related templates and tools