Retrieval Augmented Generation For Writing

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What is Writing?

Writing is the process of putting thoughts, ideas, and information into written form. It is a fundamental form of communication that has been used for centuries to convey messages, tell stories, and record history. From cave paintings to modern-day novels, writing has evolved and adapted to meet the needs of society.

The Importance of Writing

Writing is not only a means of communication, but it also plays a crucial role in our daily lives. It allows us to express our thoughts and feelings, share knowledge, and connect with others. As a researcher, marketer, or organization, understanding the intricacies of writing can provide numerous benefits.

Benefits for Researchers

For researchers, writing is a vital tool for documenting and sharing their findings. Whether it is a scientific paper, thesis, or dissertation, writing allows researchers to present their work in a structured and coherent manner. It also enables them to effectively communicate complex concepts and ideas to a wider audience.

Benefits for Marketers

In the world of marketing, writing is a powerful tool for creating compelling content that attracts and engages potential customers. By understanding the nuances of writing, marketers can create persuasive and impactful messaging that resonates with their target audience. Effective writing can also improve a brand’s credibility and authority, ultimately driving sales and revenue.

Benefits for Organizations

For organizations, writing is essential for internal and external communication. It allows teams to collaborate and share information, resulting in increased productivity and efficiency. Effective writing can also enhance a company’s public image and reputation, leading to increased brand loyalty and customer satisfaction.

Retrieval Augmented Generation for Writing

In recent years, advances in natural language processing (NLP) and generative AI have led to the development of a new technique called retrieval augmented generation (RAG). This approach combines the power of large language models, such as GPT-3, with retrieval-based methods to generate high-quality text.

Retrieval augmented generation works by first retrieving relevant information from a large database or knowledge base, then using that information to generate text. This approach allows for more accurate and coherent text generation, as the retrieved information serves as a guide for the model. This technique has shown promising results in various applications, including question-answering, dialogue generation, and text summarization.

The Benefits of Retrieval Augmented Generation for Writing

Retrieval augmented generation has several benefits for writers, researchers, marketers, and organizations. Here are some of the most significant advantages:

Increased Efficiency

By using retrieval augmented generation, writers can save time and effort in researching and gathering information. The model’s ability to retrieve relevant information from a vast database significantly speeds up the writing process, allowing writers to focus on creating high-quality content.

Improved Content Quality

RAG models have a better understanding of context and can generate more coherent and relevant text compared to traditional language models. This results in higher quality content that is more engaging and informative for readers.

Enhanced Creativity

Retrieval augmented generation allows writers to generate ideas and concepts that they may not have thought of on their own. By combining the power of large language models with retrieved information, RAG models can inspire new and innovative ideas for writing projects.

Increased Search Engine Visibility

With search engines becoming increasingly sophisticated in understanding natural language, using retrieval augmented generation can help improve a piece of writing’s search engine ranking. By incorporating relevant information and keywords into the text, RAG models can help make content more visible to search engines and ultimately attract more readers.

The Future of Writing with Retrieval Augmented Generation

As technology continues to advance, the possibilities for retrieval augmented generation in writing are endless. From creating personalized content for each reader to generating entire articles based on a single prompt, RAG models have the potential to revolutionize the way we write and consume content.

At Speak Ai, we have integrated NLP, large language models, data visualization, and generative AI into our software, making it easier for writers to incorporate retrieval augmented generation into their writing process. With our intuitive platform, writers can quickly and efficiently create high-quality, engaging content that stands out in today’s digital landscape.


In conclusion, writing is an essential form of communication that plays a crucial role in our personal and professional lives. By understanding the benefits of writing, researchers, marketers, and organizations can leverage this skill to their advantage. With the emergence of retrieval augmented generation, the future of writing looks more promising than ever, and we at Speak Ai are excited to be at the forefront of this technology.

How To Use Speak’s Retrieval Augmented Generation For Writing

Step 1: Create Your Speak Account

To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!

Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.

To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.

Step 2: Upload Your Writing

We typically recommend MP4s for video or MP3s for audio.

However, we accept a range of audio, video and text file types.

You can upload your file for transcription in several ways using Speak:

Accepted Audio File Types

  • MP3
  • M4A
  • WAV
  • OGG
  • WEBM
  • M4P

Accepted Video File Types

  • MP4
  • M4V
  • WMV
  • AVI
  • MOV
  • FLV

Accepted Text File Types

  • TXT
  • Word Doc
  • PDF

CSV Imports

You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.

With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Writing files.

Publicly Available URLs

You can also upload media to Speak through a publicly available URL.

As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.

YouTube URLs

Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example,

Speak will automatically find the file, calculate the length, and import the video.

If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.

Speak Integrations

As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.

This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.

Step 3: Calculate and Pay the Total Automatically

Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).

If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.

Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.

You can also add a balance or pay for uploads and analysis without a plan using your credit card.

Step 4: Wait for Speak to Analyze Your Writing

If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.

That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.

If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.

Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Writing.

Step 5: Visit Your File Or Folder

Speak is capable of analyzing both individual files and entire folders of data.

When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.

If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.

You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.

Step 6: Select Speak Magic Prompts To Analyze Your Writing

What Are Magic Prompts?

Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.

These models have analyzed huge amounts of data from across the internet to gain an understanding of language.

With that understanding, these “large language models” are capable of performing mind-bending tasks!

With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.

Retrieval augmented generation is what makes these Magic Prompts work so well.

Step 7: Select or Create Your Assistant Type

To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.

These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.

To begin, we have included:

  • General
  • Researcher
  • Marketer
  • Sales
  • Recruiter

Choose the most relevant assistant type from the dropdown.

You can also create your own custom Assistant Template Type.

If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.

This allows you to set the context of the engine for higher quality and more consistent outputs.

For example, you could say:

“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.

This becomes a reusable template in any of your manual or automated Magic Prompts.

You can create multiple templates for different use cases.

As an example, the analysis you run on a focus group may be different than a one-on-one interview.

Step 8: Create Or Select Your Desired Prompt

Here are some examples prompts that you can apply to any file right now:

  • Create a SWOT Analysis
  • Give me the top action items
  • Create a bullet point list summary
  • Tell me the key issues that were left unresolved
  • Tell me what questions were asked

A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.

If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!

Step 9: Review & Share Responses

Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.

In this example, we ask to analyze all the Writing in the folder at once for the top product dissatisfiers.

You can easily copy that response for your presentations, content, emails, team members and more!

Speak Magic Prompts Pricing

Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.

Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.

If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.

You can also upgrade the number of characters in your account if you already have a subscription.

Both options are available on the subscription page.

Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.

Completely Personalize Your Plan 📝

Here at Speak, we’ve made it incredibly easy to personalize your subscription.

Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.

No more rigid plans. Upgrade, downgrade or cancel at any time.

Claim Your Special Offer 🎁

When you subscribe, you will also get a free premium add-on for three months!

That means you save up to $50 USD per month and $150 USD in total.

Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:

  • Premium Export Options (Word, CSV & More)
  • Custom Categories & Insights
  • Recorder Customization (Branding, Input & More)
  • Media Player Customization
  • Shareable Media Libraries

We will put the add-on live in your account free of charge!

What are you waiting for?

Refer Others & Earn Real Money 💸

If you have friends, peers and followers interested in using our platform, you can earn real monthly money.

You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.

Use this link to become an official Speak affiliate.

Check Out Our Dedicated Resources📚

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Just use our Calendly link to find a time that works well for you. We look forward to meeting you!

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