Retrieval Augmented Generation For Press Releases

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Understanding Press Releases and Their Importance

A press release, also known as a news release, is a written communication sent to members of the media to announce something newsworthy about an organization. It can be a new product launch, a company event, an executive appointment, or any other significant development within the company.

Press releases are an essential tool for businesses and organizations to communicate with the media and the public. They serve as a way to share important updates and announcements, generate media coverage, and enhance the organization’s reputation. In today’s fast-paced digital world, press releases have evolved from traditional print media to a more widespread online distribution.

The Benefits of Analyzing Press Releases

As a researcher, marketer, or organization, analyzing press releases can provide valuable insights and benefits. Here are some of the key advantages:

1. Understand Your Audience

Press releases are often targeted towards specific audiences, such as journalists, investors, or customers. By analyzing press releases, you can gain a deeper understanding of who is interested in your organization and what topics or events they find most newsworthy. This information can help you tailor your future press releases to better resonate with your target audience.

2. Monitor Competitors

Press releases are not limited to your organization; your competitors also use them to announce their news. By analyzing their press releases, you can gain insight into their strategies, product launches, and other developments. This information can help you stay competitive and make informed decisions for your organization.

3. Identify Industry Trends

Press releases often cover topics related to the organization’s industry or market. By analyzing a large number of press releases, you can identify trends and patterns in the industry, which can help you stay ahead of the curve and make informed decisions for your organization’s future.

4. Enhance SEO

Press releases are an excellent way to improve your organization’s search engine optimization (SEO). By optimizing your press releases with relevant keywords and links, you can increase your website’s visibility and drive more organic traffic. Analyzing your press releases’ performance can help you identify which keywords and topics are most effective in driving traffic to your website.

The Role of Retrieval Augmented Generation in Press Releases

Retrieval Augmented Generation (RAG) is a cutting-edge technology that combines the power of large language models and data retrieval to generate human-like text. This technology has revolutionized the way press releases are written and distributed, providing several benefits for researchers, marketers, and organizations.

1. Improved Accuracy and Efficiency

Traditionally, press releases were written by human journalists or PR professionals. This process was time-consuming and prone to errors. With RAG, the text generation process is automated, making it more efficient and accurate. This technology allows organizations to produce high-quality press releases quickly, ensuring timely and accurate communication with the media and the public.

2. Personalized and Targeted Content

RAG allows organizations to generate personalized and targeted press releases for different audiences. By training the model on specific data related to the organization or industry, RAG can produce highly relevant and engaging content that resonates with the intended audience. This personalized approach can help organizations stand out in a sea of press releases and capture the attention of their target audience.

3. Improved SEO and Website Traffic

As mentioned earlier, press releases can play a significant role in improving an organization’s SEO and driving website traffic. With RAG, organizations can generate press releases that are optimized for search engines, increasing their chances of ranking higher in search results. This technology also allows for the inclusion of relevant keywords and links, further boosting the organization’s website traffic.

4. Greater Insights and Analytics

RAG also allows for greater insights and analytics into press release performance. By analyzing the generated text and the data used to train the model, organizations can gain valuable insights into their press release strategies’ effectiveness. This information can be used to refine and improve future press releases, maximizing their impact and reach.

In Conclusion

Press releases are a crucial tool for communicating with the media and the public, and analyzing them can provide valuable insights and benefits for researchers, marketers, and organizations. With the integration of Retrieval Augmented Generation technology, the process of writing and distributing press releases has become more efficient, accurate, and personalized. As the digital landscape continues to evolve, organizations must stay ahead of the curve and harness the power of technologies like RAG to drive interest, sign-ups, and revenue.

How To Use Speak’s Retrieval Augmented Generation For Press Releases

Step 1: Create Your Speak Account

To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!

Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.

To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.

Step 2: Upload Your Press Releases

We typically recommend MP4s for video or MP3s for audio.

However, we accept a range of audio, video and text file types.

You can upload your file for transcription in several ways using Speak:

Accepted Audio File Types

  • MP3
  • M4A
  • WAV
  • OGG
  • WEBM
  • M4P

Accepted Video File Types

  • MP4
  • M4V
  • WMV
  • AVI
  • MOV
  • FLV

Accepted Text File Types

  • TXT
  • Word Doc
  • PDF

CSV Imports

You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.

With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Press Releases files.

Publicly Available URLs

You can also upload media to Speak through a publicly available URL.

As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.

YouTube URLs

Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example,

Speak will automatically find the file, calculate the length, and import the video.

If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.

Speak Integrations

As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.

This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.

Step 3: Calculate and Pay the Total Automatically

Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).

If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.

Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.

You can also add a balance or pay for uploads and analysis without a plan using your credit card.

Step 4: Wait for Speak to Analyze Your Press Releases

If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.

That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.

If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.

Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Press Releases.

Step 5: Visit Your File Or Folder

Speak is capable of analyzing both individual files and entire folders of data.

When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.

If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.

You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.

Step 6: Select Speak Magic Prompts To Analyze Your Press Releases

What Are Magic Prompts?

Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.

These models have analyzed huge amounts of data from across the internet to gain an understanding of language.

With that understanding, these “large language models” are capable of performing mind-bending tasks!

With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.

Retrieval augmented generation is what makes these Magic Prompts work so well.

Step 7: Select or Create Your Assistant Type

To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.

These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.

To begin, we have included:

  • General
  • Researcher
  • Marketer
  • Sales
  • Recruiter

Choose the most relevant assistant type from the dropdown.

You can also create your own custom Assistant Template Type.

If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.

This allows you to set the context of the engine for higher quality and more consistent outputs.

For example, you could say:

“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.

This becomes a reusable template in any of your manual or automated Magic Prompts.

You can create multiple templates for different use cases.

As an example, the analysis you run on a focus group may be different than a one-on-one interview.

Step 8: Create Or Select Your Desired Prompt

Here are some examples prompts that you can apply to any file right now:

  • Create a SWOT Analysis
  • Give me the top action items
  • Create a bullet point list summary
  • Tell me the key issues that were left unresolved
  • Tell me what questions were asked

A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.

If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!

Step 9: Review & Share Responses

Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.

In this example, we ask to analyze all the Press Releases in the folder at once for the top product dissatisfiers.

You can easily copy that response for your presentations, content, emails, team members and more!

Speak Magic Prompts Pricing

Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.

Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.

If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.

You can also upgrade the number of characters in your account if you already have a subscription.

Both options are available on the subscription page.

Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.

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Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.

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Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:

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