Retrieval Augmented Generation For PowerPoint: The Ultimate Tool for Researchers, Marketers and Organizations
Introduction
PowerPoint is a popular presentation software developed by Microsoft that allows users to create visually appealing and interactive slideshows. It is widely used in schools, businesses, and organizations to present information, ideas, and data in a concise and organized manner. With its user-friendly interface and wide range of features, PowerPoint has become an essential tool for professionals in various fields.
But what if we told you that there is a way to take your PowerPoint presentations to the next level? Say hello to Retrieval Augmented Generation (RAG) – a revolutionary technology that combines the power of Natural Language Processing (NLP) and Generative AI to enhance the functionality of PowerPoint. In this blog post, we will explore the concept of RAG and how it can benefit researchers, marketers, and organizations.
What is Retrieval Augmented Generation (RAG)?
Retrieval Augmented Generation (RAG) is a technique that uses large language models to improve the quality and relevance of generated text. It works by retrieving relevant information from a large database and using it to augment the generation process. This allows for more accurate and coherent text generation, making it a powerful tool for data analysis and content creation.
The Benefits of Using RAG for PowerPoint
As a researcher, marketer, or organization, the ability to analyze data and create impactful presentations is crucial. Here are some of the benefits that RAG offers when integrated with PowerPoint:
1. Enhanced Data Analysis
RAG allows users to analyze large amounts of data and extract meaningful insights. By retrieving relevant information from a database, RAG can generate summaries, charts, and graphs that accurately represent the data. This makes it an invaluable tool for researchers who need to analyze complex data sets and present their findings in a visually appealing manner.
2. Streamlined Content Creation
For marketers, creating engaging and informative content is key to capturing the attention of their target audience. With RAG, the process of content creation becomes more efficient and effective. By retrieving relevant information and generating coherent text, RAG can help marketers create compelling blog posts, social media captions, and even video scripts.
3. Increased Productivity and Efficiency
Organizations can greatly benefit from RAG by improving their productivity and efficiency. With the ability to generate high-quality content and analyze data in a fraction of the time, RAG can help organizations stay ahead of their competition. It also allows for collaboration and sharing of presentations, making it easier for teams to work together and achieve their goals.
How to Use RAG for PowerPoint
Integrating RAG into PowerPoint is a simple process that can greatly enhance the functionality of the software. With tools like Speak Ai, users can easily access RAG-powered features and take their presentations to the next level. Here’s how it works:
Step 1: Upload your PowerPoint presentation to Speak Ai
The first step is to upload your PowerPoint presentation to Speak Ai. This can be done by simply dragging and dropping the file or by importing it from your computer.
Step 2: Analyze your presentation with RAG
Once your presentation is uploaded, you can use RAG to analyze the data and generate relevant content. This includes summaries, charts, and other visual aids that can enhance the overall quality of your presentation.
Step 3: Edit and customize your presentation
After the analysis is complete, you can edit and customize your presentation to your liking. This includes adding or removing slides, changing the design and layout, and incorporating the generated content into your slides.
Step 4: Share your presentation
Once your presentation is ready, you can easily share it with others by exporting it as a PowerPoint file or presenting it directly from Speak Ai.
Conclusion
In conclusion, Retrieval Augmented Generation (RAG) is a game-changing technology that can greatly enhance the functionality of PowerPoint. By combining the power of NLP and Generative AI, RAG allows for more accurate data analysis and streamlined content creation. Whether you’re a researcher, marketer, or organization, RAG can help you take your presentations to the next level and achieve your goals with ease. So why wait? Try RAG for PowerPoint today and see the difference it can make for your presentations.
How To Use Speak’s Retrieval Augmented Generation For PowerPoint
Step 1: Create Your Speak Account
To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!
Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.
To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.
Step 2: Upload Your PowerPoint
We typically recommend MP4s for video or MP3s for audio.
However, we accept a range of audio, video and text file types.
You can upload your file for transcription in several ways using Speak:
Accepted Audio File Types
- MP3
- M4A
- WAV
- OGG
- WEBM
- M4P
Accepted Video File Types
- MP4
- M4V
- WMV
- AVI
- MOV
- FLV
Accepted Text File Types
- TXT
- Word Doc
CSV Imports
You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.
With the CSVs, you can upload anything from dozens of YouTube videos to thousands of PowerPoint files.
Publicly Available URLs
You can also upload media to Speak through a publicly available URL.
As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.
YouTube URLs
Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).
Speak will automatically find the file, calculate the length, and import the video.
If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.
Speak Integrations
As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.
This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.
Step 3: Calculate and Pay the Total Automatically
Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).
If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.
Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.
You can also add a balance or pay for uploads and analysis without a plan using your credit card.
Step 4: Wait for Speak to Analyze Your PowerPoint
If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.
That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.
If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.
Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for PowerPoint.
Step 5: Visit Your File Or Folder
Speak is capable of analyzing both individual files and entire folders of data.
When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.
If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.
You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.
Step 6: Select Speak Magic Prompts To Analyze Your PowerPoint
What Are Magic Prompts?
Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.
These models have analyzed huge amounts of data from across the internet to gain an understanding of language.
With that understanding, these “large language models” are capable of performing mind-bending tasks!
With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.
Retrieval augmented generation is what makes these Magic Prompts work so well.
Step 7: Select or Create Your Assistant Type
To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.
These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.
To begin, we have included:
- General
- Researcher
- Marketer
- Sales
- Recruiter
Choose the most relevant assistant type from the dropdown.
You can also create your own custom Assistant Template Type.
If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.
This allows you to set the context of the engine for higher quality and more consistent outputs.
For example, you could say:
“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.
This becomes a reusable template in any of your manual or automated Magic Prompts.
You can create multiple templates for different use cases.
As an example, the analysis you run on a focus group may be different than a one-on-one interview.
Step 8: Create Or Select Your Desired Prompt
Here are some examples prompts that you can apply to any file right now:
- Create a SWOT Analysis
- Give me the top action items
- Create a bullet point list summary
- Tell me the key issues that were left unresolved
- Tell me what questions were asked
A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.
If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!
Step 9: Review & Share Responses
Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.
In this example, we ask to analyze all the PowerPoint in the folder at once for the top product dissatisfiers.
You can easily copy that response for your presentations, content, emails, team members and more!
Speak Magic Prompts Pricing
Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.
Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.
If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.
You can also upgrade the number of characters in your account if you already have a subscription.
Both options are available on the subscription page.
Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.
Completely Personalize Your Plan 📝
Here at Speak, we’ve made it incredibly easy to personalize your subscription.
Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.
No more rigid plans. Upgrade, downgrade or cancel at any time.
Claim Your Special Offer 🎁
When you subscribe, you will also get a free premium add-on for three months!
That means you save up to $50 USD per month and $150 USD in total.
Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:
- Premium Export Options (Word, CSV & More)
- Custom Categories & Insights
- Recorder Customization (Branding, Input & More)
- Media Player Customization
- Shareable Media Libraries
We will put the add-on live in your account free of charge!
What are you waiting for?
Refer Others & Earn Real Money 💸
If you have friends, peers and followers interested in using our platform, you can earn real monthly money.
You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.
Use this link to become an official Speak affiliate.
Check Out Our Dedicated Resources📚
Book A Free Implementation Session 🤝
It would be an honour to personally jump on an introductory call with you to make sure you are set up for success.
Just use our Calendly link to find a time that works well for you. We look forward to meeting you!
