Retrieval Augmented Generation For Microsoft Teams Recordings

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Retrieval Augmented Generation For Microsoft Teams Recordings

Introduction

Microsoft Teams has become an essential tool for many organizations, especially with the rise of remote work. With its features for collaboration, communication, and project management, it has become a go-to platform for businesses of all sizes. One of the most valuable features of Microsoft Teams is its recording function, which allows users to record their meetings and conversations for future reference. However, with the increasing amount of data being generated, it can be a daunting task to analyze and make sense of all the recordings. This is where retrieval augmented generation comes in. In this blog, we will explore the concept of retrieval augmented generation for Microsoft Teams recordings and its benefits for researchers, marketers, and organizations.

What are Microsoft Teams Recordings?

Microsoft Teams recordings are audio or video recordings of meetings, calls, and conferences that take place within the platform. These recordings are automatically saved to the user’s OneDrive and can be accessed and shared with other team members. The recordings capture the audio, video, and screen sharing content of the meeting, providing a comprehensive record of the discussion. With the rise of remote work and virtual meetings, these recordings have become an invaluable tool for organizations to keep track of their conversations and decisions.

The Benefits of Analyzing Microsoft Teams Recordings

As a researcher, marketer, or organization, there are several benefits to analyzing Microsoft Teams recordings. Let’s explore them in more detail:

1. Data-Driven Insights

Microsoft Teams recordings contain a wealth of information that can provide valuable insights for researchers and marketers. By analyzing the conversations, researchers can gain a deeper understanding of their team’s communication patterns and identify areas for improvement. For marketers, analyzing recordings can provide insights into customer needs, pain points, and preferences. These insights can then be used to inform decision-making and drive business growth.

2. Performance Evaluation

For organizations, analyzing Microsoft Teams recordings can be a powerful tool for performance evaluation. By reviewing employee interactions, managers can gain a better understanding of their team’s strengths and weaknesses. They can identify areas where employees excel and areas that need improvement. This can lead to targeted training and development programs, ultimately improving team performance and productivity.

3. Compliance and Security

In industries with strict compliance and security regulations, Microsoft Teams recordings can play a crucial role. By analyzing the recordings, organizations can ensure that their employees are following protocols and guidelines. They can also identify any potential security breaches or compliance issues and take corrective action. This can help organizations avoid costly penalties and maintain the trust of their customers.

What is Retrieval Augmented Generation?

Retrieval augmented generation (RAG) is a technique that combines retrieval-based and generative-based approaches to natural language processing (NLP). In simple terms, it uses AI-powered models to retrieve relevant information from a large database and then uses that information to generate a response or answer. This approach allows for more accurate and efficient processing of large amounts of data.

How Retrieval Augmented Generation Can Improve Analysis of Microsoft Teams Recordings

By using retrieval augmented generation, the process of analyzing Microsoft Teams recordings can be significantly improved. Here’s how:

1. Faster and More Accurate Transcription

One of the most time-consuming tasks when analyzing Microsoft Teams recordings is transcribing the audio. With retrieval augmented generation, this process can be automated, significantly reducing the time and effort required. The AI-powered models can accurately transcribe the audio and convert it into text, making it easier to analyze and search for specific information.

2. Better Organization and Searchability

Retrieval augmented generation also allows for better organization and searchability of the recordings. By using AI-powered models, the recordings can be automatically tagged with relevant keywords and topics, making it easier to search for specific information. This eliminates the need to listen to hours of recordings to find the desired information, saving time and effort.

3. Deeper Analysis and Insights

With the help of AI-powered models, retrieval augmented generation can analyze and understand the context of the conversations in the Microsoft Teams recordings. This allows for a deeper analysis of the data and can provide more valuable insights. For example, the models can identify sentiment, tone, and keywords used in the conversations, providing a more comprehensive understanding of the discussions.

Conclusion

In conclusion, retrieval augmented generation is a powerful tool for analyzing Microsoft Teams recordings. It offers a faster, more accurate, and more efficient way to process and make sense of large amounts of data. As a researcher, marketer, or organization, using this approach can lead to valuable insights, improved performance, and better decision-making. With the rise of remote work and virtual meetings, the need for tools like retrieval augmented generation will only continue to grow. So, make sure to incorporate this technique into your analysis of Microsoft Teams recordings to stay ahead of the game.

How To Use Speak’s Retrieval Augmented Generation For Microsoft Teams Recordings

Step 1: Create Your Speak Account

To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!

Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.

To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.

Step 2: Upload Your Microsoft Teams Recordings

We typically recommend MP4s for video or MP3s for audio.

However, we accept a range of audio, video and text file types.

You can upload your file for transcription in several ways using Speak:

Accepted Audio File Types

  • MP3
  • M4A
  • WAV
  • OGG
  • WEBM
  • M4P

Accepted Video File Types

  • MP4
  • M4V
  • WMV
  • AVI
  • MOV
  • FLV

Accepted Text File Types

  • TXT
  • Word Doc
  • PDF

CSV Imports

You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.

With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Microsoft Teams Recordings files.

Publicly Available URLs

You can also upload media to Speak through a publicly available URL.

As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.

YouTube URLs

Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).

Speak will automatically find the file, calculate the length, and import the video.

If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.

Speak Integrations

As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.

This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.

Step 3: Calculate and Pay the Total Automatically

Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).

If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.

Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.

You can also add a balance or pay for uploads and analysis without a plan using your credit card.

Step 4: Wait for Speak to Analyze Your Microsoft Teams Recordings

If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.

That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.

If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.

Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Microsoft Teams Recordings.

Step 5: Visit Your File Or Folder

Speak is capable of analyzing both individual files and entire folders of data.

When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.

If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.

You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.

Step 6: Select Speak Magic Prompts To Analyze Your Microsoft Teams Recordings

What Are Magic Prompts?

Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.

These models have analyzed huge amounts of data from across the internet to gain an understanding of language.

With that understanding, these “large language models” are capable of performing mind-bending tasks!

With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.

Retrieval augmented generation is what makes these Magic Prompts work so well.

Step 7: Select or Create Your Assistant Type

To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.

These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.

To begin, we have included:

  • General
  • Researcher
  • Marketer
  • Sales
  • Recruiter

Choose the most relevant assistant type from the dropdown.

You can also create your own custom Assistant Template Type.

If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.

This allows you to set the context of the engine for higher quality and more consistent outputs.

For example, you could say:

“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.

This becomes a reusable template in any of your manual or automated Magic Prompts.

You can create multiple templates for different use cases.

As an example, the analysis you run on a focus group may be different than a one-on-one interview.

Step 8: Create Or Select Your Desired Prompt

Here are some examples prompts that you can apply to any file right now:

  • Create a SWOT Analysis
  • Give me the top action items
  • Create a bullet point list summary
  • Tell me the key issues that were left unresolved
  • Tell me what questions were asked

A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.

If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!

Step 9: Review & Share Responses

Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.

In this example, we ask to analyze all the Microsoft Teams Recordings in the folder at once for the top product dissatisfiers.

You can easily copy that response for your presentations, content, emails, team members and more!

Speak Magic Prompts Pricing

Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.

Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.

If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.

You can also upgrade the number of characters in your account if you already have a subscription.

Both options are available on the subscription page.

Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.

Completely Personalize Your Plan ๐Ÿ“

Here at Speak, we’ve made it incredibly easy to personalize your subscription.

Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.

No more rigid plans. Upgrade, downgrade or cancel at any time.

Claim Your Special Offer ๐ŸŽ

When you subscribe, you will also get a free premium add-on for three months!

That means you save up to $50 USD per month and $150 USD in total.

Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:

  • Premium Export Options (Word, CSV & More)
  • Custom Categories & Insights
  • Recorder Customization (Branding, Input & More)
  • Media Player Customization
  • Shareable Media Libraries

We will put the add-on live in your account free of charge!

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If you have friends, peers and followers interested in using our platform, you can earn real monthly money.

You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.

Use this link to become an official Speak affiliate.

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