Retrieval Augmented Generation For Microsoft Excel Data
Microsoft Excel is a powerful tool for organizing and analyzing data. It is widely used by researchers, marketers, and organizations to store, manipulate, and visualize large sets of data. With the growing amount of data being generated every day, it has become essential for businesses to efficiently manage and analyze their data. This is where retrieval augmented generation for Microsoft Excel data comes into play.
What is Microsoft Excel Data?
Microsoft Excel data refers to any data that is stored, organized, and analyzed in Microsoft Excel spreadsheets. It can include numerical data, text data, and even multimedia data such as images and videos. Excel offers a user-friendly interface that allows users to enter, edit, and manipulate data in a tabular format. It also provides powerful features such as formulas, functions, and pivot tables, making it a popular choice for data analysis.
The Benefits of Analyzing Microsoft Excel Data
As a researcher, marketer, or organization, there are many benefits to analyzing Microsoft Excel data. Here are some of the main advantages:
1. Efficient Data Management
Microsoft Excel allows for easy data entry and manipulation, making it an efficient tool for managing large sets of data. With features such as sorting, filtering, and conditional formatting, users can quickly organize and manipulate their data to find the information they need.
2. Data Visualization
One of the key benefits of using Microsoft Excel for data analysis is its ability to visualize data. With the help of charts, graphs, and pivot tables, users can easily spot patterns and trends in their data. This makes it easier to understand complex data and communicate insights to others.
3. Time-Saving
With Excel’s powerful features and formulas, users can perform complex calculations and analysis with just a few clicks. This saves time and allows researchers, marketers, and organizations to focus on other important tasks.
4. Data Accuracy
Excel’s built-in error-checking and data validation features help ensure data accuracy. This is particularly important for researchers and organizations who rely on accurate data for decision-making.
5. Flexibility
Microsoft Excel allows users to work with a variety of data formats, making it a versatile tool for data analysis. It also offers compatibility with other Microsoft Office programs, making it easy to import and export data.
Retrieval Augmented Generation for Microsoft Excel Data
Retrieval augmented generation (RAG) is a technique that combines retrieval and generation methods to improve the accuracy and efficiency of data analysis. It utilizes large language models and natural language processing (NLP) to generate human-like responses to user queries.
With RAG, users can input a query in natural language, and the system will retrieve the most relevant data from Excel spreadsheets and generate a response in the form of a text or a visualization. This eliminates the need for manual data processing and makes it easier for users to interact with their data.
The Benefits of RAG for Microsoft Excel Data
1. Improved Accuracy
RAG uses advanced NLP techniques to understand and process user queries, reducing the chances of errors or misinterpretation. This leads to more accurate responses and insights.
2. Enhanced Efficiency
With RAG, users can quickly retrieve and analyze data without the need for manual data processing. This saves time and allows users to focus on more critical tasks.
3. Natural Language Interaction
RAG allows users to interact with their data in a more natural and intuitive way. This makes it easier for non-technical users to access and analyze data, promoting data-driven decision-making across an organization.
4. Advanced Data Visualization
RAG can generate visualizations such as charts, graphs, and maps, making it easier for users to understand and communicate insights from their data. This enhances the overall data analysis process, leading to more informed decision-making.
Conclusion
In conclusion, retrieval augmented generation for Microsoft Excel data is a powerful tool that combines the efficiency of Excel with the advanced capabilities of NLP and large language models. It offers numerous benefits for researchers, marketers, and organizations, including improved accuracy, enhanced efficiency, and natural language interaction. With the growing amount of data being generated, RAG is a valuable tool for efficiently managing and analyzing data, leading to more informed decision-making and driving business success.
How To Use Speak’s Retrieval Augmented Generation For Microsoft Excel Data
Step 1: Create Your Speak Account
To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!
Get a 7-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.
To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.
Step 2: Upload Your Microsoft Excel Data
We typically recommend MP4s for video or MP3s for audio.
However, we accept a range of audio, video and text file types.
You can upload your file for transcription in several ways using Speak:
Accepted Audio File Types
- MP3
- M4A
- WAV
- OGG
- WEBM
- M4P
Accepted Video File Types
- MP4
- M4V
- WMV
- AVI
- MOV
- FLV
Accepted Text File Types
- TXT
- Word Doc
CSV Imports
You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.
With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Microsoft Excel Data files.
Publicly Available URLs
You can also upload media to Speak through a publicly available URL.
As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.
YouTube URLs
Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).
Speak will automatically find the file, calculate the length, and import the video.
If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.
Speak Integrations
As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.
This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.
Step 3: Calculate and Pay the Total Automatically
Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 7-day trial – take advantage of it!).
If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.
Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.
You can also add a balance or pay for uploads and analysis without a plan using your credit card.
Step 4: Wait for Speak to Analyze Your Microsoft Excel Data
If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.
That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.
If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.
Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Microsoft Excel Data.
Step 5: Visit Your File Or Folder
Speak is capable of analyzing both individual files and entire folders of data.
When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.
If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.
You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.
Step 6: Select Speak Magic Prompts To Analyze Your Microsoft Excel Data
What Are Magic Prompts?
Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.
These models have analyzed huge amounts of data from across the internet to gain an understanding of language.
With that understanding, these “large language models” are capable of performing mind-bending tasks!
With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.
Retrieval augmented generation is what makes these Magic Prompts work so well.
Step 7: Select or Create Your Assistant Type
To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.
These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.
To begin, we have included:
- General
- Researcher
- Marketer
- Sales
- Recruiter
Choose the most relevant assistant type from the dropdown.
You can also create your own custom Assistant Template Type.
If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.
This allows you to set the context of the engine for higher quality and more consistent outputs.
For example, you could say:
“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.
This becomes a reusable template in any of your manual or automated Magic Prompts.
You can create multiple templates for different use cases.
As an example, the analysis you run on a focus group may be different than a one-on-one interview.
Step 8: Create Or Select Your Desired Prompt
Here are some examples prompts that you can apply to any file right now:
- Create a SWOT Analysis
- Give me the top action items
- Create a bullet point list summary
- Tell me the key issues that were left unresolved
- Tell me what questions were asked
A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.
If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!
Step 9: Review & Share Responses
Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.
In this example, we ask to analyze all the Microsoft Excel Data in the folder at once for the top product dissatisfiers.
You can easily copy that response for your presentations, content, emails, team members and more!
Speak Magic Prompts Pricing
Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.
Right now, anyone in the 7-day trial of Speak gets 100,000 characters included in their account.
If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.
You can also upgrade the number of characters in your account if you already have a subscription.
Both options are available on the subscription page.
Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.
Completely Personalize Your Plan 📝
Here at Speak, we’ve made it incredibly easy to personalize your subscription.
Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.
No more rigid plans. Upgrade, downgrade or cancel at any time.
Claim Your Special Offer 🎁
When you subscribe, you will also get a free premium add-on for three months!
That means you save up to $50 USD per month and $150 USD in total.
Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:
- Premium Export Options (Word, CSV & More)
- Custom Categories & Insights
- Recorder Customization (Branding, Input & More)
- Media Player Customization
- Shareable Media Libraries
We will put the add-on live in your account free of charge!
What are you waiting for?
Refer Others & Earn Real Money 💸
If you have friends, peers and followers interested in using our platform, you can earn real monthly money.
You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.
Use this link to become an official Speak affiliate.
Check Out Our Dedicated Resources📚
Book A Free Implementation Session 🤝
It would be an honour to personally jump on an introductory call with you to make sure you are set up for success.
Just use our Calendly link to find a time that works well for you. We look forward to meeting you!
