Retrieval Augmented Generation For Executive Calls: Enhancing Communication and Efficiency
Introduction
In today’s fast-paced business world, executive calls have become a crucial part of communication and decision-making processes within organizations. These calls, also known as conference calls, are typically scheduled to discuss important matters, make decisions, and share updates among senior-level executives. However, these calls can often become lengthy and overwhelming, leading to a lack of productivity and efficiency.
To address this issue, the concept of retrieval augmented generation (RAG) has emerged as a powerful tool for optimizing executive calls. RAG utilizes natural language processing (NLP), large language models, data visualization, and generative AI to enhance communication and decision-making during executive calls. In this article, we will delve into the benefits of implementing RAG for executive calls and how it can benefit researchers, marketers, and organizations as a whole.
Understanding Executive Calls
Before we dive into the benefits of RAG for executive calls, it is essential to understand what these calls are and their importance in business communication. Executive calls are scheduled meetings or discussions involving senior-level executives within an organization. These calls are typically conducted over the phone or through online conferencing tools and are used to discuss important matters such as budget planning, project updates, and decision-making processes.
As organizations become more globalized, executive calls have become an integral part of communication and decision-making processes. They allow executives to stay updated and make crucial decisions without the need for physical meetings, saving time and resources. However, with the increase in the frequency and complexity of executive calls, it has become challenging to maintain efficiency and productivity.
The Benefits of RAG for Executive Calls
RAG is a relatively new concept that combines NLP, large language models, data visualization, and generative AI to optimize communication and decision-making during executive calls. Here are the benefits of implementing RAG for executive calls:
1. Enhanced Communication
One of the primary benefits of RAG is its ability to enhance communication during executive calls. RAG utilizes NLP and large language models to process and analyze the content of a call in real-time. This allows the system to identify key topics, keywords, and sentiments expressed during the call. As a result, participants can focus on the most critical aspects of the discussion, leading to more efficient and productive communication.
2. Increased Efficiency
Executive calls can often become lengthy and overwhelming, leading to a lack of efficiency and productivity. However, RAG’s use of generative AI allows for the automatic summarization of the call’s content. This means that participants can receive a concise summary of the discussion, eliminating the need to listen to lengthy recordings or take detailed notes. This leads to increased efficiency and time-saving, allowing executives to focus on more critical tasks.
3. Data Visualization for Decision-Making
RAG’s use of data visualization tools, such as graphs and charts, allows for a better understanding of the call’s content. This is particularly beneficial for researchers and marketers who can use this data to gain insights and make data-driven decisions. For example, by visualizing the sentiments expressed during a call, marketers can gain a better understanding of the customer’s needs and tailor their strategies accordingly.
4. Improved Record Keeping
RAG’s use of NLP and large language models also allows for the automatic transcription of executive calls. This means that participants no longer need to take detailed notes or rely on memory to recall important information. Additionally, these transcriptions can be easily stored and accessed, improving record-keeping and ensuring that no crucial information is missed.
Conclusion
In conclusion, retrieval augmented generation is a powerful tool for optimizing executive calls. Its use of NLP, large language models, data visualization, and generative AI enhance communication, increase efficiency, provide valuable insights, and improve record-keeping. As organizations continue to rely on executive calls for decision-making and communication, implementing RAG can significantly benefit researchers, marketers, and organizations as a whole. So why not give it a try and see the difference it can make in your executive calls?
How To Use Speak’s Retrieval Augmented Generation For Executive Calls
Step 1: Create Your Speak Account
To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!
Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.
To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.
Step 2: Upload Your Executive Calls
We typically recommend MP4s for video or MP3s for audio.
However, we accept a range of audio, video and text file types.
You can upload your file for transcription in several ways using Speak:
Accepted Audio File Types
- MP3
- M4A
- WAV
- OGG
- WEBM
- M4P
Accepted Video File Types
- MP4
- M4V
- WMV
- AVI
- MOV
- FLV
Accepted Text File Types
- TXT
- Word Doc
CSV Imports
You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.
With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Executive Calls files.
Publicly Available URLs
You can also upload media to Speak through a publicly available URL.
As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.
YouTube URLs
Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).
Speak will automatically find the file, calculate the length, and import the video.
If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.
Speak Integrations
As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.
This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.
Step 3: Calculate and Pay the Total Automatically
Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).
If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.
Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.
You can also add a balance or pay for uploads and analysis without a plan using your credit card.
Step 4: Wait for Speak to Analyze Your Executive Calls
If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.
That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.
If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.
Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Executive Calls.
Step 5: Visit Your File Or Folder
Speak is capable of analyzing both individual files and entire folders of data.
When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.
If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.
You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.
Step 6: Select Speak Magic Prompts To Analyze Your Executive Calls
What Are Magic Prompts?
Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.
These models have analyzed huge amounts of data from across the internet to gain an understanding of language.
With that understanding, these “large language models” are capable of performing mind-bending tasks!
With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.
Retrieval augmented generation is what makes these Magic Prompts work so well.
Step 7: Select or Create Your Assistant Type
To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.
These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.
To begin, we have included:
- General
- Researcher
- Marketer
- Sales
- Recruiter
Choose the most relevant assistant type from the dropdown.
You can also create your own custom Assistant Template Type.
If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.
This allows you to set the context of the engine for higher quality and more consistent outputs.
For example, you could say:
“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.
This becomes a reusable template in any of your manual or automated Magic Prompts.
You can create multiple templates for different use cases.
As an example, the analysis you run on a focus group may be different than a one-on-one interview.
Step 8: Create Or Select Your Desired Prompt
Here are some examples prompts that you can apply to any file right now:
- Create a SWOT Analysis
- Give me the top action items
- Create a bullet point list summary
- Tell me the key issues that were left unresolved
- Tell me what questions were asked
A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.
If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!
Step 9: Review & Share Responses
Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.
In this example, we ask to analyze all the Executive Calls in the folder at once for the top product dissatisfiers.
You can easily copy that response for your presentations, content, emails, team members and more!
Speak Magic Prompts Pricing
Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.
Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.
If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.
You can also upgrade the number of characters in your account if you already have a subscription.
Both options are available on the subscription page.
Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.
Completely Personalize Your Plan 📝
Here at Speak, we’ve made it incredibly easy to personalize your subscription.
Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.
No more rigid plans. Upgrade, downgrade or cancel at any time.
Claim Your Special Offer 🎁
When you subscribe, you will also get a free premium add-on for three months!
That means you save up to $50 USD per month and $150 USD in total.
Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:
- Premium Export Options (Word, CSV & More)
- Custom Categories & Insights
- Recorder Customization (Branding, Input & More)
- Media Player Customization
- Shareable Media Libraries
We will put the add-on live in your account free of charge!
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If you have friends, peers and followers interested in using our platform, you can earn real monthly money.
You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.
Use this link to become an official Speak affiliate.
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