Retrieval Augmented Generation For Emails: A Game-Changer for Researchers, Marketers, and Organizations
Emails have become an integral part of our daily lives. From personal communication to business transactions, emails are a crucial medium for exchanging information. With the rise of digital communication, the volume of emails being sent and received has increased exponentially. According to a report by Radicati, over 300 billion emails are sent and received every day, and this number is expected to reach over 376 billion by 2025. This staggering amount of data presents a goldmine of opportunities for researchers, marketers, and organizations.
In today’s fast-paced and highly competitive world, data is the key to success. The ability to extract insights and make data-driven decisions can make or break a business. This is where the analysis of emails comes into play. By analyzing the content of emails, researchers, marketers, and organizations can uncover valuable information that can drive their strategies and decision-making processes.
The Definition of Emails
Emails, short for electronic mails, are messages exchanged between individuals or organizations through a computer network. In simple terms, it is a digital letter that is sent from one person to another or from one organization to another. Emails can contain text, images, attachments, and hyperlinks, making them a versatile form of communication.
The Benefits of Email Analysis for Researchers
As a researcher, the analysis of emails can provide a wealth of information that can support your studies and research projects. With the right tools and techniques, you can extract insights from emails that can help you understand human behavior, language patterns, and communication styles. This can be particularly useful in fields such as linguistics, psychology, and social sciences.
Email analysis can also help researchers gain a deeper understanding of their target audience. By analyzing the content of emails, researchers can uncover the interests, preferences, and needs of their audience. This can be incredibly valuable when designing surveys, conducting interviews, and collecting data for research projects.
Moreover, email analysis can also help researchers detect patterns and trends over time. By analyzing a large number of emails, researchers can identify common themes, recurring topics, and changing trends. This can provide valuable insights into how language and communication have evolved over time.
The Benefits of Email Analysis for Marketers
In the world of marketing, data is king. The more information you have about your target audience, the better you can tailor your marketing strategies and campaigns. Email analysis can serve as a powerful tool for marketers to understand their audience, their needs, and their preferences.
By analyzing the content of emails, marketers can identify the pain points, challenges, and desires of their target audience. This can help them create targeted and personalized marketing campaigns that resonate with their audience. For example, if a marketer discovers that a large number of their audience are struggling with a particular problem, they can create content or offers that address that specific issue.
Email analysis can also help marketers evaluate the effectiveness of their email marketing campaigns. By tracking metrics such as open rates, click-through rates, and conversion rates, marketers can measure the success of their campaigns and make data-driven decisions for future campaigns.
The Benefits of Email Analysis for Organizations
For organizations, email analysis can provide valuable insights that can drive their business strategies and decisions. By analyzing the content of emails, organizations can understand the needs and preferences of their customers, employees, and stakeholders.
Email analysis can also help organizations monitor their brand reputation and sentiment. By analyzing the language and tone used in emails, organizations can gain a better understanding of how their brand is perceived by their audience. This can help them identify potential issues and address them before they escalate.
Moreover, email analysis can also assist organizations in detecting potential risks and threats. By analyzing communications between employees, organizations can identify any suspicious or harmful behavior, such as data leaks or security breaches.
Retrieval Augmented Generation: An Advanced Approach to Email Analysis
Traditionally, email analysis has been a time-consuming and labor-intensive task. However, with advancements in technology, there are now more efficient and effective ways to analyze emails. One such approach is Retrieval Augmented Generation (RAG) – a combination of retrieval-based and generative-based approaches.
RAG leverages large language models, such as GPT-3, to generate human-like responses based on the content of emails. This allows for more accurate and efficient email analysis, as it can analyze a large volume of emails in a fraction of the time it would take a human to do so.
Furthermore, RAG also allows for a more personalized and targeted approach to email analysis. By generating responses that are tailored to the specific needs and interests of the email sender, RAG can provide more accurate and valuable insights.
In Conclusion
In today’s data-driven world, the analysis of emails has become a crucial aspect of research, marketing, and organizational strategies. With the ability to extract valuable insights from the content of emails, researchers, marketers, and organizations can make informed decisions that can drive their success. And with advanced techniques such as RAG, email analysis has become more efficient and effective than ever before. So, if you want to stay ahead of the game, make sure to leverage the power of email analysis for your business.
How To Use Speak’s Retrieval Augmented Generation For Emails
Step 1: Create Your Speak Account
To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!
Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.
To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.
Step 2: Upload Your Emails
We typically recommend MP4s for video or MP3s for audio.
However, we accept a range of audio, video and text file types.
You can upload your file for transcription in several ways using Speak:
Accepted Audio File Types
- MP3
- M4A
- WAV
- OGG
- WEBM
- M4P
Accepted Video File Types
- MP4
- M4V
- WMV
- AVI
- MOV
- FLV
Accepted Text File Types
- TXT
- Word Doc
CSV Imports
You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.
With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Emails files.
Publicly Available URLs
You can also upload media to Speak through a publicly available URL.
As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.
YouTube URLs
Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).
Speak will automatically find the file, calculate the length, and import the video.
If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.
Speak Integrations
As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.
This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.
Step 3: Calculate and Pay the Total Automatically
Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).
If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.
Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.
You can also add a balance or pay for uploads and analysis without a plan using your credit card.
Step 4: Wait for Speak to Analyze Your Emails
If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.
That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.
If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.
Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Emails.
Step 5: Visit Your File Or Folder
Speak is capable of analyzing both individual files and entire folders of data.
When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.
If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.
You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.
Step 6: Select Speak Magic Prompts To Analyze Your Emails
What Are Magic Prompts?
Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.
These models have analyzed huge amounts of data from across the internet to gain an understanding of language.
With that understanding, these “large language models” are capable of performing mind-bending tasks!
With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.
Retrieval augmented generation is what makes these Magic Prompts work so well.
Step 7: Select or Create Your Assistant Type
To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.
These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.
To begin, we have included:
- General
- Researcher
- Marketer
- Sales
- Recruiter
Choose the most relevant assistant type from the dropdown.
You can also create your own custom Assistant Template Type.
If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.
This allows you to set the context of the engine for higher quality and more consistent outputs.
For example, you could say:
“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.
This becomes a reusable template in any of your manual or automated Magic Prompts.
You can create multiple templates for different use cases.
As an example, the analysis you run on a focus group may be different than a one-on-one interview.
Step 8: Create Or Select Your Desired Prompt
Here are some examples prompts that you can apply to any file right now:
- Create a SWOT Analysis
- Give me the top action items
- Create a bullet point list summary
- Tell me the key issues that were left unresolved
- Tell me what questions were asked
A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.
If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!
Step 9: Review & Share Responses
Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.
In this example, we ask to analyze all the Emails in the folder at once for the top product dissatisfiers.
You can easily copy that response for your presentations, content, emails, team members and more!
Speak Magic Prompts Pricing
Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.
Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.
If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.
You can also upgrade the number of characters in your account if you already have a subscription.
Both options are available on the subscription page.
Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.
Completely Personalize Your Plan 📝
Here at Speak, we’ve made it incredibly easy to personalize your subscription.
Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.
No more rigid plans. Upgrade, downgrade or cancel at any time.
Claim Your Special Offer 🎁
When you subscribe, you will also get a free premium add-on for three months!
That means you save up to $50 USD per month and $150 USD in total.
Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:
- Premium Export Options (Word, CSV & More)
- Custom Categories & Insights
- Recorder Customization (Branding, Input & More)
- Media Player Customization
- Shareable Media Libraries
We will put the add-on live in your account free of charge!
What are you waiting for?
Refer Others & Earn Real Money 💸
If you have friends, peers and followers interested in using our platform, you can earn real monthly money.
You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.
Use this link to become an official Speak affiliate.
Check Out Our Dedicated Resources📚
Book A Free Implementation Session 🤝
It would be an honour to personally jump on an introductory call with you to make sure you are set up for success.
Just use our Calendly link to find a time that works well for you. We look forward to meeting you!
