Retrieval Augmented Generation For Data In Google Sheets

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Retrieval Augmented Generation For Data In Google Sheets


Google Sheets is a popular cloud-based spreadsheet program that allows users to store, manipulate, and analyze data in a user-friendly interface. From researchers and marketers to organizations of all sizes, Google Sheets has become an essential tool for data management and analysis.

In this blog article, we will explore a powerful feature of Google Sheets – Retrieval Augmented Generation (RAG) – and how it can enhance data analysis for researchers, marketers, and organizations.

Understanding Data in Google Sheets

Before we dive into RAG, let’s first define what we mean by “Data in Google Sheets.” Data in Google Sheets refers to any information that is stored in a Google Sheet, such as numbers, text, dates, and more. This data can be organized into columns and rows, making it easy to visualize and manipulate.

One of the main benefits of using Google Sheets is its collaborative nature, where multiple users can access and work on the same sheet simultaneously. This makes it a powerful tool for teams and organizations, where data can be shared and analyzed in real-time.

The Benefits of Analyzing Data in Google Sheets

As a researcher, marketer, or organization, there are numerous benefits to analyzing data in Google Sheets. Let’s take a closer look at some of these benefits.

1. Accessibility and Ease of Use

Google Sheets is a widely accessible tool, as it can be accessed from any device with an internet connection. This means that you can analyze your data on the go, without the need for any specific software or hardware. Additionally, Google Sheets has a user-friendly interface that makes it easy for users of all skill levels to manipulate and analyze data.

2. Collaboration and Real-Time Updates

As mentioned earlier, one of the main benefits of Google Sheets is its collaborative nature. This is especially useful for teams or organizations working on a project together. With real-time updates, all team members can see changes and updates to the data, making it easier to work together and make data-driven decisions.

3. Large Data Sets

Google Sheets has the capability to handle large data sets, making it a valuable tool for researchers and organizations dealing with large amounts of data. With features such as filters and pivot tables, it becomes easier to organize and analyze large data sets efficiently.

4. Integration with Other Google Tools

Google Sheets seamlessly integrates with other Google tools such as Google Forms and Google Analytics, allowing you to import data from various sources and analyze it in one place. This integration makes it a powerful tool for marketers who need to analyze data from multiple channels.

What is Retrieval Augmented Generation (RAG)?

Retrieval Augmented Generation (RAG) is a powerful feature in Google Sheets that combines the capabilities of natural language processing (NLP) with large language models to enhance data analysis. RAG allows users to generate information and insights from data in a more natural and human-like way, making it easier to understand and interpret.

The Benefits of Using RAG for Data Analysis

RAG offers numerous benefits for researchers, marketers, and organizations looking to analyze data in Google Sheets.

1. Natural Language Generation

RAG uses advanced NLP algorithms to generate human-like text from data. This makes it easier to understand and interpret data, especially for non-technical users. With RAG, you can generate reports and summaries from your data in a matter of seconds, saving you time and effort.

2. Improved Data Visualization

RAG also offers improved data visualization capabilities, allowing users to create charts, graphs, and other visualizations directly from their data. This makes it easier to identify trends and patterns in your data, which can be useful for making data-driven decisions.

3. Increased Efficiency and Accuracy

With RAG, data analysis becomes more efficient and accurate. As the generation of insights is automated, there is less room for human error. Additionally, RAG allows for quick and easy updates to insights, ensuring that you always have the most up-to-date information.

4. Seamless Integration with Google Sheets

RAG is seamlessly integrated into Google Sheets, making it easy to use for anyone familiar with the platform. This eliminates the need for additional software or tools, saving both time and resources.


In conclusion, Google Sheets offers numerous benefits for researchers, marketers, and organizations when it comes to data analysis. With the added feature of Retrieval Augmented Generation, Google Sheets becomes an even more powerful tool for generating insights and making data-driven decisions. So, whether you are a researcher looking to analyze large data sets, a marketer trying to make sense of data from multiple channels, or an organization looking to collaborate and make data-driven decisions, Google Sheets with RAG is the perfect solution for all your data analysis needs.

How To Use Speak’s Retrieval Augmented Generation For Data In Google Sheets

Step 1: Create Your Speak Account

To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!

Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.

To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.

Step 2: Upload Your Data In Google Sheets

We typically recommend MP4s for video or MP3s for audio.

However, we accept a range of audio, video and text file types.

You can upload your file for transcription in several ways using Speak:

Accepted Audio File Types

  • MP3
  • M4A
  • WAV
  • OGG
  • WEBM
  • M4P

Accepted Video File Types

  • MP4
  • M4V
  • WMV
  • AVI
  • MOV
  • FLV

Accepted Text File Types

  • TXT
  • Word Doc
  • PDF

CSV Imports

You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.

With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Data In Google Sheets files.

Publicly Available URLs

You can also upload media to Speak through a publicly available URL.

As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.

YouTube URLs

Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example,

Speak will automatically find the file, calculate the length, and import the video.

If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.

Speak Integrations

As mentioned, Speak also contains a range of integrations for Zoom, Zapier, Vimeo and more that will help you automatically transcribe your media.

This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.

Step 3: Calculate and Pay the Total Automatically

Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).

If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.

Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.

You can also add a balance or pay for uploads and analysis without a plan using your credit card.

Step 4: Wait for Speak to Analyze Your Data In Google Sheets

If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.

That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.

If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.

Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Data In Google Sheets.

Step 5: Visit Your File Or Folder

Speak is capable of analyzing both individual files and entire folders of data.

When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.

If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.

You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.

Step 6: Select Speak Magic Prompts To Analyze Your Data In Google Sheets

What Are Magic Prompts?

Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.

These models have analyzed huge amounts of data from across the internet to gain an understanding of language.

With that understanding, these “large language models” are capable of performing mind-bending tasks!

With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.

Retrieval augmented generation is what makes these Magic Prompts work so well.

Step 7: Select or Create Your Assistant Type

To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.

These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.

To begin, we have included:

  • General
  • Researcher
  • Marketer
  • Sales
  • Recruiter

Choose the most relevant assistant type from the dropdown.

You can also create your own custom Assistant Template Type.

If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.

This allows you to set the context of the engine for higher quality and more consistent outputs.

For example, you could say:

“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.

This becomes a reusable template in any of your manual or automated Magic Prompts.

You can create multiple templates for different use cases.

As an example, the analysis you run on a focus group may be different than a one-on-one interview.

Step 8: Create Or Select Your Desired Prompt

Here are some examples prompts that you can apply to any file right now:

  • Create a SWOT Analysis
  • Give me the top action items
  • Create a bullet point list summary
  • Tell me the key issues that were left unresolved
  • Tell me what questions were asked

A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.

If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!

Step 9: Review & Share Responses

Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.

In this example, we ask to analyze all the Data In Google Sheets in the folder at once for the top product dissatisfiers.

You can easily copy that response for your presentations, content, emails, team members and more!

Speak Magic Prompts Pricing

Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.

Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.

If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.

You can also upgrade the number of characters in your account if you already have a subscription.

Both options are available on the subscription page.

Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.

Completely Personalize Your Plan 📝

Here at Speak, we’ve made it incredibly easy to personalize your subscription.

Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.

No more rigid plans. Upgrade, downgrade or cancel at any time.

Claim Your Special Offer 🎁

When you subscribe, you will also get a free premium add-on for three months!

That means you save up to $50 USD per month and $150 USD in total.

Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:

  • Premium Export Options (Word, CSV & More)
  • Custom Categories & Insights
  • Recorder Customization (Branding, Input & More)
  • Media Player Customization
  • Shareable Media Libraries

We will put the add-on live in your account free of charge!

What are you waiting for?

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If you have friends, peers and followers interested in using our platform, you can earn real monthly money.

You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.

Use this link to become an official Speak affiliate.

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