Retrieval Augmented Generation for Board Meetings: Improving Efficiency and Insights
Board meetings are a crucial part of any organization. They provide a platform for decision-making, setting strategic goals, and monitoring progress. However, the traditional methods of conducting board meetings can be time-consuming and tedious. With the advancement of technology and the rise of artificial intelligence (AI), there is now a more efficient and effective way to conduct board meetings – through retrieval augmented generation. In this blog post, we will discuss what retrieval augmented generation is and how it can benefit researchers, marketers, and organizations when it comes to board meetings.
What is Retrieval Augmented Generation?
Retrieval augmented generation (RAG) is an emerging technology that combines natural language processing (NLP) and large language models to improve the accuracy and relevance of generated text. It uses a combination of retrieval-based and generative models to retrieve and generate text, resulting in more coherent and comprehensive outputs. This technology has been gaining traction in the field of NLP, especially in the context of board meetings.
The Benefits of Analyzing Board Meetings
As a researcher, marketer, or organization, there are several benefits to analyzing board meetings. Let’s take a closer look at each of these benefits.
Board meetings are a valuable source of qualitative data for researchers. By analyzing the discussions, decisions, and actions taken during these meetings, researchers can gain insights into the organization’s inner workings, decision-making processes, and strategic goals. With the help of RAG technology, researchers can quickly and accurately transcribe and analyze board meetings, saving them time and effort. This allows them to focus on extracting meaningful insights and drawing conclusions from the data.
For marketers, board meetings are an opportunity to gain a deeper understanding of the organization’s goals, priorities, and challenges. By analyzing board meetings, marketers can gain insights into the organization’s future plans and align their marketing strategies accordingly. With the use of RAG technology, marketers can easily extract relevant information from board meetings, such as key messaging, brand positioning, and target audience, to inform their marketing efforts.
Board meetings are a critical tool for organizations to discuss and make decisions regarding their operations, finances, and strategy. By analyzing these meetings, organizations can identify areas for improvement, track progress towards their goals, and make informed decisions. RAG technology can help organizations streamline their board meetings by automatically generating accurate and comprehensive meeting minutes. This not only saves time and effort but also ensures that all key points and decisions are captured accurately.
How Retrieval Augmented Generation Enhances Board Meetings
Now that we understand the benefits of analyzing board meetings let’s take a closer look at how retrieval augmented generation can enhance the board meeting experience.
With RAG technology, the process of transcribing and analyzing board meetings becomes much more efficient. The technology can automatically transcribe the meeting and generate accurate and comprehensive meeting minutes, saving time and effort for everyone involved. This allows for more productive and focused discussions during the meeting, leading to better decision-making.
Increased Accuracy and Relevance
RAG technology combines the strengths of retrieval-based and generative models to produce more accurate and relevant outputs. This means that the meeting minutes generated by RAG technology will capture all key points and decisions accurately, providing a comprehensive record of the meeting. This is especially important for organizations that need to keep detailed records of their board meetings.
By combining NLP and large language models, RAG technology can provide more meaningful insights from board meetings. The technology can analyze the discussions and decisions made during the meeting and extract key themes and trends. This allows for a deeper understanding of the organization’s goals, priorities, and challenges, enabling better decision-making in the future.
Retrieval augmented generation is revolutionizing the way board meetings are conducted, transcribed, and analyzed. Its ability to improve efficiency, accuracy, and insights makes it a valuable tool for researchers, marketers, and organizations. As more organizations adopt RAG technology, we can expect to see more efficient and productive board meetings, leading to better decision-making and ultimately, improved organizational success.
How To Use Speak’s Retrieval Augmented Generation For Board Meetings
Step 1: Create Your Speak Account
To start your transcription and analysis, you first need to create a Speak account. No worries, this is super easy to do!
Get a 14-day trial with 30 minutes of free audio and video transcription and analysis included when you sign up for Speak.
To sign up for Speak and start using Speak Magic Prompts with retrieval augmented generation, just visit the Speak app register page here.
Step 2: Upload Your Board Meetings
We typically recommend MP4s for video or MP3s for audio.
However, we accept a range of audio, video and text file types.
You can upload your file for transcription in several ways using Speak:
Accepted Audio File Types
Accepted Video File Types
Accepted Text File Types
- Word Doc
You can also upload CSVs of text files or audio and video files. You can learn more about CSV uploads and download Speak-compatible CSVs here.
With the CSVs, you can upload anything from dozens of YouTube videos to thousands of Board Meetings files.
Publicly Available URLs
You can also upload media to Speak through a publicly available URL.
As long as the file type extension is available at the end of the URL you will have no problem importing your recording for automatic transcription and analysis.
Speak is compatible with YouTube videos. All you have to do is copy the URL of the YouTube video (for example, https://www.youtube.com/watch?v=qKfcLcHeivc).
Speak will automatically find the file, calculate the length, and import the video.
If using YouTube videos, please make sure you use the full link and not the shortened YouTube snippet. Additionally, make sure you remove the channel name from the URL.
This library of integrations continues to grow! Have a request? Feel encouraged to send us a message.
Step 3: Calculate and Pay the Total Automatically
Once you have your file(s) ready and load it into Speak, it will automatically calculate the total cost (you get 30 minutes of audio and video free in the 14-day trial – take advantage of it!).
If you are uploading text data into Speak, you do not currently have to pay any cost. Only the Speak Magic Prompts analysis would create a fee which will be detailed below.
Once you go over your 30 minutes or need to use Speak Magic Prompts, you can pay by subscribing to a personalized plan using our real-time calculator.
Step 4: Wait for Speak to Analyze Your Board Meetings
If you are uploading audio and video, our automated transcription software will prepare your transcript quickly. Once completed, you will get an email notification that your transcript is complete.
That email will contain a link back to the file so you can access the interactive media player with the transcript, analysis, and export formats ready for you.
If you are importing CSVs or uploading text files Speak will generally analyze the information much more quickly.
Speak will automatically embed your data in a well-architected vector database which allows you to use retrieval augmented generation for Board Meetings.
Step 5: Visit Your File Or Folder
Speak is capable of analyzing both individual files and entire folders of data.
When you are viewing any individual file in Speak, all you have to do is click on the “Prompts” button.
If you want to analyze many files, all you have to do is add the files you want to analyze into a folder within Speak.
You can do that by adding new files into Speak or you can organize your current files into your desired folder with the software’s easy editing functionality.
Step 6: Select Speak Magic Prompts To Analyze Your Board Meetings
What Are Magic Prompts?
Speak Magic Prompts leverage innovation in artificial intelligence models often referred to as “generative AI”.
These models have analyzed huge amounts of data from across the internet to gain an understanding of language.
With that understanding, these “large language models” are capable of performing mind-bending tasks!
With Speak Magic Prompts, you can now perform those tasks on the audio, video and text data in your Speak account.
Retrieval augmented generation is what makes these Magic Prompts work so well.
Step 7: Select or Create Your Assistant Type
To help you get better results from Speak Magic Prompts, Speak has introduced “Assistant Type”.
These assistant types pre-set and provide context to the prompt engine for more concise, meaningful outputs based on your needs.
To begin, we have included:
Choose the most relevant assistant type from the dropdown.
You can also create your own custom Assistant Template Type.
If you visit the new page Account Preferences, you can see there is now an area where you can create your own custom Assistant.
This allows you to set the context of the engine for higher quality and more consistent outputs.
For example, you could say:
“We are [COMPANY NAME]. We are analyzing [DATA] to understand how to improve [GOAL]. We want all responses to be concise and in table format.”.
This becomes a reusable template in any of your manual or automated Magic Prompts.
You can create multiple templates for different use cases.
As an example, the analysis you run on a focus group may be different than a one-on-one interview.
Step 8: Create Or Select Your Desired Prompt
Here are some examples prompts that you can apply to any file right now:
- Create a SWOT Analysis
- Give me the top action items
- Create a bullet point list summary
- Tell me the key issues that were left unresolved
- Tell me what questions were asked
A modal will pop up so you can use the suggested prompts we shared above to instantly and magically get your answers.
If you have your own prompts you want to create, select “Custom Prompt” from the dropdown and another text box will open where you can ask anything you want of your data!
Step 9: Review & Share Responses
Speak will generate a concise response for you in a text box below the prompt selection dropdown. With Chat enabled, you can also continue to query that data to reveal more insights and reformat the information to your needs.
In this example, we ask to analyze all the Board Meetings in the folder at once for the top product dissatisfiers.
You can easily copy that response for your presentations, content, emails, team members and more!
Speak Magic Prompts Pricing
Our team at Speak Ai continues to optimize the pricing for Magic Prompts and Speak as a whole.
Right now, anyone in the 14-day trial of Speak gets 100,000 characters included in their account.
If you need more characters, you can easily include Speak Magic Prompts in your plan when you create a subscription.
You can also upgrade the number of characters in your account if you already have a subscription.
Both options are available on the subscription page.
Alternatively, you can use Speak Magic Prompts by adding a balance to your account. The balance will be used as you analyze characters.
Completely Personalize Your Plan 📝
Here at Speak, we’ve made it incredibly easy to personalize your subscription.
Once you sign up, just visit our custom plan builder and select the media volume, team size, and features you want to get a plan that fits your needs.
No more rigid plans. Upgrade, downgrade or cancel at any time.
Claim Your Special Offer 🎁
When you subscribe, you will also get a free premium add-on for three months!
That means you save up to $50 USD per month and $150 USD in total.
Once you subscribe to a plan, all you have to do is send us a live chat with your selected premium add-on from the list below:
- Premium Export Options (Word, CSV & More)
- Custom Categories & Insights
- Recorder Customization (Branding, Input & More)
- Media Player Customization
- Shareable Media Libraries
We will put the add-on live in your account free of charge!
What are you waiting for?
Refer Others & Earn Real Money 💸
If you have friends, peers and followers interested in using our platform, you can earn real monthly money.
You will get paid a percentage of all sales whether the customers you refer to pay for a plan, automatically transcribe media or leverage professional transcription services.
Use this link to become an official Speak affiliate.
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Just use our Calendly link to find a time that works well for you. We look forward to meeting you!